Ref #: 28317

Employment type: Permanent - Full-Time

Location: Belgium

Posted: 26-May-2021


Key Responsibilities:

• Trial Supply Planning (TSP) services, provides planning system configuration, kit demand, and supply network planning services for a portfolio of clinical trials and compounds.
• Services/deliverables include management of planning master data and parameters, use of clinical supply simulation, forecasting, and planning software to project kit demand, plan depot transfers, plan packaging campaigns, and optimize global inventory.
• Further services/deliverables will include packaging campaign follow-up through to final release, bright stock management, adherence to the monthly clinical S&OP cycle, and scenario planning/analysis to support decision making.
• Partners with the Trial Supply Manager(s) (TSM), Clinical Supply Integrator (CSI), Supply Chain Manager (SCM), and Batch Doc Coordinator (BDC) to ensure overall health of the compound.
• Services rendered will adhere to applicable SOPs, WIs, study protocols, and relevant training requirements.
• Takes ownership of planning related activities from CSI/TSM or TSP per transition plan.
• Thoroughly reviews transition checklist, clinical study designs and pre-configured system specifications.
• Manages planning master data and parameters across systems and documents (e.g. kit type/bright stock descriptions, label groups, DNS, shelf-life, pack life at depots, safety stock, BOM configuration).
• Acts as the bright stock owner for studies that have adopted Just-in-time (JIT) labeling, overseeing planning of bright stock, advising on bright stock strategy, and maintaining the bright stock order form (BSOF).
• Using forecasting and simulation software (Optimizer), with support from the systems team and inputs from CSI/TSM, build or maintain kit demand planning models that reflect all study assumptions, including dosing schedule, distribution network, enrolment forecasts, and actuals.
• Identifies and recommends optimal IWRS site resupply strategies and predictive resupply algorithms.
• Forecasts the global kit demand, from first site opened (FSO) to last patient dosed (LPD).
• Using supply planning software (OMP+), plans depot transfers and packaging campaigns to maintain safety stock targets at depots and sites, ensuring shelf-life and label constraints are accounted for. Adhere to the clinical S&OP cycle, continuously assessing current inventory, forecasts, BIAS/MAPE, and adapt supply planning accordingly in order ensure successful dose while minimizing scrap.
• Attends cS&OP (Pre-Demand / Demand / ID&S) meetings to ensure cross CSC alignment on study assumptions, kit demand requirements, DP/API capacity constraints, and allocations.
• Attends P&L Ops meetings to ensure alignment on P&L requirements, timelines, and bright stock strategy.
• Attends kit reliability room meetings to voice impacts of delay and prioritize orders due capacity constraints.
• Develop scenario plans to drive decision making and budgeting. Perform detailed analysis on supply risks, documenting and ensuring transparency to management team and study partners.
• Accountable for the Pack&Label and Distribution budgets. Ensure budgets are updated to reflect shifts in supply plans. Advise study partners of budget status, including risks, and significant changes.
• Manage demand, supply, and inventory issue resolution at the study and compound level.
• May contribute as a mentor to a less experienced TSP or to process improvement and training, as appropriate for business needs.
• Advanced:
o Autonomy in execution of trial supply planning services
o Depth of knowledge with trial supply planning services
o Process leadership

Required experience and qualifications:

• A university/bachelor's degree (or equivalent) and 4-6 years in clinical supply planning or a related role
• Experience with the following functions preferred: supply planning, packaging & labelling, clinical trial operations, pharma/biotech research and development, inventory management
• Excellent written and verbal communication skills in English (Dutch is a plus), communicates clearly, making the complex clear and compelling to all levels of the organization, in both written and oral forms
• Outstanding teamwork and cross-functional coordination skills. Able to build strong, collaborative relationships, leading cross-functional / virtual teams where required.
• Advanced level from 7+ years in clinical supply planning or a related role
o Ability to work independently with limited coaching
o Prior modelling experience with clinical supply forecasting and simulation software preferred (e.g., Optimizer, NSIDE, 4C)
o APICS CPIM certification preferred

Remuneration & other details

• Possibility to get a foot in the door of one of the biggest and most successful global pharmaceutical companies and develop an interesting career in the pharmaceutical domain
• Home-based possibilities
• Unlimited permanent contract
• Friendly work atmosphere
• Competitive fringe benefits package (company car + fuel card, insurances, recuperation time, pension, meal-vouchers, eco-cheques, …)

Why this vacancy is right for you:

We offer an exciting and challenging work environment for clinical research professionals looking for an opportunity to contribute to the success of a company dedicated to researching, developing, manufacturing and marketing pharmaceuticals that improve health and quality of life.

Would you like to know more? Please submit your CV to or via our homepage We are looking forward to your application.