Ref #: 33822

Employment type: Permanent - Full-Time

Location: United Kingdom, Home based

Posted: 18-Nov-2021



ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

Project Coordinator:

• Partner with Project Manager and GMALs in support of project delivery
• Build and/or maintain systems and platforms as needed (Superfly, Sharepoint, Workplace, Cybergrants, etc.)
• Support Global Medical Team (GMT) meetings: agenda, facilitation, minutes
• Franchise Meeting management: agenda, facilitation, minutes
• Assist in Franchise Medical OBU Budget & Finances: support annual budget planning, reporting and reviews, PO creation and management, track invoices and expenditures
• Project leadership for franchise (special projects, congress support, steering committees, speaker forums, etc.)
• Provide slide deck support to teams
• Manage and ensure timely submission of the Monthly Activity Reports (MARs)
• Collate input from the Franchise Medical Leadership Team, e.g. congress planning, publication plans, etc.
• Ensure efficient, seamless planning and execution of key projects
• Support Franchise team with the internal communication activities
• Provide guidance on the processes and ensure compliance requirements are met
• Identify areas for operational efficiency/excellence, streamline process and simplify the ways of working
• Liaise with stakeholders to ensure cross-Franchise and cross-functional visibility

Required Skills & Experience:
• Bachelor’s Degrees or equivalent
• 1-2 years of project support experience
• Thorough knowledge of MS Office (Outlook, Excel, Word, PowerPoint)
• Fluency in English with excellent written and verbal communications skills
• Good team working skills that include collaborations, willingness to learn from others and flexible approach to changing requirements
• Ability to work independently under the governances of senior colleagues within policies and SOPs
• Attention to detail
• Positive and professional attitude in contact with internal and external stakeholders

Preferred Skills & Experience:
• Experience in Pharmaceutical industry
• Experience of effective working in global, multi-cultural, matrixed environment across different time zones
• Experience using PM tools and programs (e.g. Smartsheets) as well as systems and platforms (e.g. Sharepoint, MS Teams, SmartLab, etc.)

Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.