Ref #: 30809

Employment type: Permanent - Full-Time

Location: Mexico - Mexico City

Posted: 20-Jul-2021


ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.
Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.


• Reviews and thoroughly understands executed clinical trial agreements (CTAs),
associated budgets and payment terms to determine payment requirements.

• Actively participates in set-up calls for new studies.

• Reviews budget set-up in the CTMS and notify central budget group of any
discrepancies with budget set-up via helpdesk ticket process.

• Ensures payee details have been set up appropriately in CTMS and notifies central
budget group immediately upon identification of discrepancy/discrepancies.

• Works cross functionally to maintain integrity, timeliness, and accuracy of grant
payments through the following:

− Ensures budget is activated prior to initiating payment.
− Initiates payment according to timelines outlined in executed CTA.
− Monitors completed patient activities tracked via CTMS, IVRS, or electronic data
− Generates Request for Invoice where necessary and forwards to designee for site
− Ensures invoice matches RFI, financial-specific country statutory requirements are
adhered to and refers back to designee if correction is required.
− Generates payment voucher on receipt of invoice (if applicable) from site and
launches through electronic workflow for proper approvals.
− Ensures all systems are updated with required payment information and full audit
trail, as appropriate.
− Maintains overview of progress status to ensure payment timelines are met.
− Assesses incoming queries and liaises with project and clinical teams and
accounts payable for resolution and properly escalates in a timely manner, if
− Identifies and proactively raises risks/issues that may impact payment timelines
and escalate accordingly.
• Reviews and clears exception report on a weekly basis to ensure there are no
unexpected standard exceptions and escalate if additional support is required.
• Prepares monthly payment status update for discussion with functional
management during one-to-one meetings.
• Works with project team to ensure standard reporting requests are scheduled and
liaises with reconciliation team to ensure reporting is managed effectively.

To be successful in the role, you will have:

• Bachelor’s degree or international equivalent.
• Experience gained in an administrative/finance role with high attention to detail
• Proven ability to use all MS Office suite or applications, including Word, Excel,
Access, and PowerPoint.
• Read, write, and speak fluent English; fluent in host country language required.

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.