Ref #: 27944

Employment type: Permanent - Full-Time

Location: Spain, Madrid

Posted: 29-Mar-2021



- Provides administrative and logistical support to the Trial Manager and Site Manager in tracking progress of the trial, management of study data, budget, investigational products and ancillary supplies, organizing meetings, mailing and correspondence and other relevant tasks, as appropriate, in adherence to internal SOPs, policies and local regulatory requirements.
- Supports the study team in performing study feasibility and site assessments including but not limited to negotiating site requested changes to the confidential disclosure agreement; checking investigators and IEC/IRBs against exclusion databases, IEC/IRB registrations and alerts as applicable.
- Maintains trial, country and site level protocol information in trial management systems, including but not limited to relevant systems to ensure appropriate safety update distribution.
- Ensures current versions of the required trial documents, trial-related materials and supplies are provided to the investigational site(s) within required timeframes.
- Collects and tracks Financial Disclosure information at appropriate time points in accordance with procedural documents.
- Prepares study files for investigational sites and co-ordinates the development of associated documents and review them for completeness and accuracy.
- Coordinates archiving of paper study relevant documents/files.
- May assist Trial Manager in management of study budget including Affiliate spend, vendor management (including reconciliation of invoices and final budget), liaising with Accounts Payable as necessary.
- Supports the Trial Manager in the organization and management of meetings (i.e. takes minutes, follow up on actions completion).


- Skills set corresponding with preferentially 1-2 years of relevant clinical trial experience or equivalent.
- Proficient in English language.
- Strong knowledge with MS Office (Word, Excel, Access, Outlook, Explorer and PowerPoint).
- Strong interpersonal and negotiating skills.
- Excellent organizational skills and the ability to collaborate and handle multiple priorities within a matrix environment. Perform activities in a timely and accurate manner.


Why join the DOCS team at ICON?

Working at ICON is more than a job, it’s a calling for people who care and are passionate about improving patients’ lives. At ICON, we care about our people and your passion, you are key to our success. We aim to provide an open and friendly work environment where we empower our people and provide them with opportunities to develop their long-term career.
It takes courage to move from one job to another, the process involves careful consideration. Reach out having the conversation that would change your life and the lives of our patients. Our team of recruitment experts will provide the information you need in making the right decision.