Ref #: 33721

Employment type: Permanent - Full-Time

Location: Germany, office based near Düsseldorf

Posted: 12-Nov-2021



ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The Role:

Are you interested to make the step into the pharmaceutical industry and work with one of the leading global pharma companies? This is your chance! No specific pharma experience is necessary, we will train you.

ICON Global Strategic Solutions (GSS) has partnered with a highly prestigious organization with one of the most robust pipelines and a proven track record as one of the most liked employers in the pharmaceutical industry in Germany. We are looking for interested and enthusiastic candidates who want to become a part of this family and add to the success story.

If you have a completed education in any administrative area (hotel, business administration, clinic, etc.) with some experience and you are curious to see what it is like to work in big pharma, we would like to hear from you!

Key Responsibilities:

• Assist in study specific document management, including finalization, distribution and document revision management and archiving.

• Assist in supply management, including ordering, distribution, and tracking.

• Ensure the current study status and tracking of trial related information is available at all times in the appropriate clinical trial management system(s) (CTMS). Work with CRO, Local Trial Managers and Site Managers to ensure trial specific data are up-to-date, complete, and accurate during all phases of the trial.

• Support study coordination activities and tracking of study timelines and study deliverables to ensure trial delivery according to agreed upon timelines/milestones.

• Responsible for review/management of Trial Master File (TMF) for completeness and timely provision of TMF content across all functions.

• Coordinate and participate in internal and external study specific meetings, as necessary, and document outcomes, actions, and decisions.

• Maintain key trial specific information including contact lists and set-up of study specific training and follow up on training completion.

• Support quality oversight and inspection readiness activities

To be successful in the role, you will have:

• Completed education in any pharma or medical field or in any administrative area.
• At least 1 year of experience in an administrative role.
• Proficient in speaking and writing German and English.
• Excellent organization skills.
• Ability to work well in a dynamic environment and able to prioritize and respond to changing needs of the business.
• Proficient Microsoft Office applications and use of Internet.

What is offered:

• Possibility to get a foot in the door of one of the biggest and most successful global pharmaceutical companies.
• Office based near Düsseldorf.
• Unlimited permanent contract.
• Friendly work atmosphere
• Compensatory time-off
• Contribution to pension scheme
• Full time.

Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

To apply:
Would you like to know more? Please submit your CV via or via our homepage We are looking forward to getting to know you.